1. Open the Shipouts queueThe status column shows what needs action. Start with an Awaiting cost shipout.
Purpose
From procurement queue to outbound parcel
This tutorial covers the warehouse provider’s V1 workflow. Use the production admin links under each step, and always confirm that the customer item, option, quantity, and order number match before saving an action. CEP means Chinese e-commerce platform.
Workflow
- Sign in and find pending work.
- Purchase the correct item from Taobao.
- Receive it and upload clear QC media.
- Quote and fulfill outbound shipouts.
00
Sign in with the warehouse email and password
Use alex@nicoswarehouse.com with password warehouse, then click Sign in. No phone number or verification code is required.
https://admin.bestshippingagent.com/vui/login01
Open Procurements and find work
Use the By Item view. Items marked Processing still need to be purchased; Awaiting QC items have reached the warehouse.
https://admin.bestshippingagent.com/vui/admin/orders/procurements02
Place the order for the item
Open the exact Taobao listing and purchase the exact option and quantity requested. After placing the order, enter the Taobao order number, the actual CNY cost and the quantity in the procurement, then click Order.
https://admin.bestshippingagent.com/vui/admin/orders/order_01KX4WFNCKTDW6CT59NMX8KWBH03
Open the exact Taobao source
Click the three dots beside the procurement item and choose View on CEP. CEP means Chinese e-commerce platform. Confirm the listing and selected option before purchasing. If View on CEP is missing, ask for the source link instead of guessing or substituting an item.
https://admin.bestshippingagent.com/vui/admin/orders/order_01KX4WFNCKTDW6CT59NMX8KWBH04
Open QC media when the parcel arrives
Once the parcel is received and the procurement is Awaiting QC, confirm the item and click Upload in its QC Media section. Take clear photos of the item, packaging, labels, selected options and any requested service work.
https://admin.bestshippingagent.com/vui/admin/orders/order_01KVE8VE6WJMCMJK4601A6PV5505
Drag or select the QC photos
Drop the photos into the upload box—or click it to choose files—then save. Provider members upload the warehouse evidence; Ninja admin controls approval and sending to the customer.
https://admin.bestshippingagent.com/vui/admin/orders/order_01KVE8VE6WJMCMJK4601A6PV55/procurement/proc_01KVE8VENPM7T5ZRDZTJKGH9AF/media?view=edit2. Enter the warehouse quoteConfirm the parcel weight, enter the CNY rate or total cost, then click Save.
06
Quote outbound shipouts
Open an Awaiting cost shipout, confirm the measured parcel weight, enter the warehouse’s CNY rate or total cost, and click Save. The quote becomes Proposed; Ninja admin handles margin review, acceptance and fulfillment.
https://admin.bestshippingagent.com/vui/admin/orders/shipoutshttps://admin.bestshippingagent.com/vui/admin/orders/{shipout_order_id}Visual note: The procurement and QC loops were recorded while signed in as warehouse staff, so customer revenue and payment amounts are not shown. The shipout examples use safe local records and are cropped to the provider’s cost-quoting responsibility.
Before you finish
Check the record one more time
- The CEP order number, actual CNY cost, and quantity are correct.
- The QC upload clearly shows the item, option, packaging, labels, and service work.
- The outbound quote uses the measured parcel weight and actual warehouse cost.
- Any mismatch or missing source link is reported to Ninja before the item or parcel moves forward.